Efficiency is the Key to Business Success

Running a successful business is no mean feat. And with so many different variables to factor in, both internally and externally, it can be a challenging task coordinating them all. However, in order to produce effective results, it is essential to impose some form of organisational structure and to ensure that all your working practices run as efficiently as possible.

Take staff productivity, as a prime example. With many employees juggling an array of different tasks, it can be very easy for them to become caught up in completing unnecessary and time consuming jobs. Not only is this a drain on their overall output, but it is also expensive for the business.

It therefore makes sense to evaluate your business’ working practices, so that they are as efficient as possible. Indeed, there may be many procedures that you may not have even considered as being ineffective, but which in reality can cost your business both time and money.

For instance, when was the last time you reviewed your business’ mail system? Although it may not seem like a major part of your overall operations, an ineffective postal service can hinder employee productivity, as well as waste valuable resources.

However, paper folders and inserters, for example, can be a great way to optimise the time staff will spend on preparing mail to be sent out. And, you can eliminate the need for someone to sit and manually fold paper, and pack envelopes, as there are machines out there that can do the job for you. Consequently, unproductive work is minimised, whilst output is significantly increased.

Furthermore, the final presentation of your business mail is also improved, due to an enhanced accuracy of fold. Indeed, when a person(s) has to send out hundreds of letters, such as for a direct mail campaign, countless hours can be spent doing a tedious task and it is possible for mistakes to be made or alternatively the final appearance being affected, i.e. paper folded incorrectly or put in the wrong envelopes.

With a machine, however, productivity is often superior, with many being able to process up to 20,000 sheets of paper, or letters per hour. It also means that staff are free to concentrate on more important tasks. Additionally, it is possible to pre-set jobs and use different paper sizes or folding techniques, dependent on your requirements; whilst the machines are also generally very easy to use.